Document Storage Services in Chicago

Why Should I Store My Documents Off-Site or Digitally?

Here are some of the top reasons why businesses in Chicago and the rest of the nation are choosing to switch to digital or go off-site.

1. Space-saving: Storing paper documents on-site can take up valuable office space that could be better used for other purposes. Both off-site document storage and digital storage allow businesses to free up space and make their offices more efficient.
2. Security: Keeping sensitive documents on-site can put them at risk of theft, loss, or damage. Off-site document storage facilities have strict security measures in place to ensure that your documents are safe and secure. Digital storage typically comes with encryption capabilities and other highly-secure features.
3. Disaster Recovery: In the event of a natural disaster or other unforeseen event, on-site documents may be destroyed or lost. By storing documents off-site or digitally, businesses can ensure that they have a backup copy that can be retrieved quickly and easily.
4. Compliance: Depending on the industry, there may be specific regulations that govern how documents should be stored. Off-site storage facilities can help businesses comply with these regulations and avoid costly fines. With digital documents, records are stored for however long you need them.
5. Cost-effective: Off-site document storage can be a cost-effective solution for businesses, especially those with large volumes of paper documents. By outsourcing document storage, businesses can avoid the costs associated with on-site storage, such as rent, utilities, and maintenance. Digital documents can cost more upfront (scanning costs) but tend to be less expensive long-term.